AI Receptionist for Architects
The phone rings while you're walking a site, sketching revisions, or deep in a client presentation. By the time you check voicemail, the prospect has already called the next firm on the list. An AI receptionist picks up every call the moment it comes in, sounds professional, and turns inquiries into booked consultations without you touching your phone.
That number is answered by the exact AI we would deploy for your architecture firm. See pricing →
The Call You Always Miss
Architects lose new-project inquiries more than any other kind of call. A homeowner planning an addition, a commercial developer scouting firms for an RFP, a contractor needing drawings for permit submittal - these callers want to talk to someone now, not leave a message and hope. When the call goes to voicemail, most prospects hang up and dial the next name on Google. Your AI receptionist answers on the first ring, 24 hours a day, so a mid-site-visit call becomes a booked consultation instead of a lost lead.
New-Project Inquiries Captured Completely
When a prospect calls about a new project, your AI receptionist gathers the details you need before you ever get on the phone: project type (residential, commercial, renovation, new build), location, rough timeline, budget range if the caller offers it, and how they found your firm. It captures all of this in a call summary delivered to your inbox, so when you call the prospect back you already know the project scope and can skip the intake script.
Consultation Booking on Your Calendar
Your AI receptionist books consultations directly onto your calendar. It knows your available slots, your service area, and your consultation format - in-person, video, or phone. A caller who reaches your AI receptionist at 7 PM on a Tuesday can book a Thursday morning consultation without waiting for business hours. The appointment lands on your calendar with the caller's name and project notes attached.
RFP and Timeline Questions Handled
Prospects often call with pre-RFP questions: Can you handle a project of this size? What's your typical timeline from concept to permit? Do you work in this county? Your AI receptionist is tuned with your firm's specific answers - your service areas, your typical project timelines, your portfolio categories, your team structure. It answers the common questions that determine whether a prospect shortlists you or moves on, and routes the complex ones to your inbox with the full context.
After-Hours and Weekend Coverage
Architecture isn't a 9-to-5 profession, and neither are the calls. A developer finalizing a project brief at 10 PM, a homeowner researching architects on a Saturday, a contractor with a permit question on Sunday afternoon - these calls currently go to voicemail or don't get made at all. Your AI receptionist answers them all, captures the inquiry, books the consultation, and has the summary waiting for you Monday morning.
Calls From Contractors and Subconsultants
Not every call is a new client. A general contractor calling about a drawing revision, a structural engineer coordinating loads, a city planner with a permit question - these are calls that need to reach you but don't need to interrupt your current meeting. Your AI receptionist captures the caller's name, the project, and the specific question or update, then sends a summary to your inbox. You return the call on your schedule with the full context instead of playing phone tag during a site visit. For active projects, the AI can be tuned with the project name and the key contacts so it recognizes "I'm calling about the Maple Street renovation" and routes the summary to the right team member. This keeps project communication flowing without pulling you out of design work every time the phone rings.
Built Around Your Firm's Specifics
Every AI receptionist we build is custom to the practice it serves. Yours would know your firm's name, the services you offer (residential design, commercial architecture, interior architecture, permit drawings, feasibility studies), your service area, your consultation process, your calendar, and the FAQs your front desk hears every week. It's built, tuned, and managed for you - no DIY dashboards, no scripts to maintain. If your services or hours change, we update it for you.
Flat monthly rates from $297/mo. No per-minute billing.
Every plan starts as a 14-day pilot for $497, credited toward your package if you continue. No contract.
Architects: straight answers
Can the AI receptionist answer questions about specific past projects or portfolios?
It can be tuned with general information about your portfolio categories and typical project types. For detailed project-specific questions, it captures the caller's question and routes it to you with context so you can follow up personally.
How does the AI receptionist handle calls from contractors about active projects?
It recognizes project-related calls, captures the contractor's name and the issue (permit question, drawing clarification, site condition), and sends you a call summary so you can prioritize the callback.
What happens when a caller wants to submit an RFP?
The AI receptionist captures the project details, timeline, and contact information, then asks if the caller would like to book a consultation to discuss the RFP. The full summary is sent to you immediately.
Can it route urgent calls differently from general inquiries?
Yes. You define what counts as urgent - for example, a permit deadline question or an active-site issue - and those calls are flagged and sent to you with priority, while general inquiries are summarized and delivered on your preferred schedule.
How much does it cost to get started?
A 14-day pilot is $497 one-time, fully credited toward a package if you continue. Flat monthly plans start at $297 per month with no per-minute charges. See /pricing for details.
Read before you buy
Your next missed call is a client for another firm.
Put the AI on your line for 14 days. $497, credited toward your package — or walk away.